The Do’s and Don’ts of Moving Your Office

Relocating your office is no small feat. It’s not just about moving desks and chairs. A well-managed commercial office relocation minimizes downtime, protects valuable equipment, and ensures a smooth team transition. At Abe Lincoln Movers, we’ve spent over twenty years perfecting the art of commercial moving, helping businesses across Colorado relocate with ease by following the essential do’s and don’ts of moving your office.

Whether moving to a new building across town or rearranging your current office layout, following these do’s and don’ts will save you time, effort, and stress. Let’s explore how to ensure your relocation goes smoothly with stress-free office moving tips straight from the experts.

Dos for an Efficient Office Move

1. Empty Storage Containers
   Be sure to empty the contents of desks, credenzas, shelves, and other storage furniture. Items left inside can shift or spill during transport, damaging the furniture and contents. The only exception is narrow, vertical file cabinets, which can be moved with their contents intact.
2. Ask Employees to Remove Personal Belongings
   Have your team clear their workstations of personal items well before packing begins. This will prevent anything from getting lost or mixed up during the move and speed up the packing process for your movers.
3. Tag Everything
   Labeling is essential for a seamless move. Use the tags provided by your moving company to mark every item, from large furniture to small accessories like remotes and cables. Here’s a quick guide to proper tagging:
   • Bookcases: Place a tag on the top.
   • Chairs: Tag the backrest.
   • Storage Cabinets: Mark the top front.
   • Boxes: Always tag the sides (not the top) for easy identification during stacking.
4. Take Inventory
   Work with your movers to create a comprehensive inventory list of your office items. This will ensure everything is accounted for, protect against loss or damage, and make unpacking much more manageable.
5. Label Components for Reassembly
   Label all parts of desks, chairs, and other multi-component furniture with matching tags. For example, desk pads, chair mats, and desktop pieces should all be labeled with the same number or name to avoid confusion during reassembly.
6. Organize Labels in Sequence
   Ensure labels are placed sequentially for file cabinets and bookcases to simplify unpacking and reorganization. This small step saves significant time and hassle when it’s time to unpack and set up.

Prepare for a Smooth Transition

Following these essential do’s, you’ll make the office moving process smoother for everyone involved. These small yet impactful steps can save time, prevent headaches, and ensure your team is ready to hit the ground running in your new space. A well-planned move sets the stage for continued success in your business’s next chapter.

Don’ts That Could Derail Your Office Move

1. Don’t Move Printers or Copiers Without Removing Toner
   To avoid leaks, remove toner cartridges before moving printers and photocopiers. Also, notify your service or lease agent before the move to ensure the equipment remains under warranty or contract.
2. Don’t Empty Narrow, Vertical File Cabinets
   These file cabinets can be moved with contents intact, saving time and effort.
3. Don’t Leave Electrical Equipment Plugged In
   Unplug all mechanical and electrical connections before the move. Exceptions can be discussed with your mover if specific arrangements are needed.
4. Don’t Label Artwork Directly
   Avoid placing labels directly on artwork, as they can damage the surface. Instead, wrap the artwork in protective packaging (like bubble wrap or cardboard sleeves) and label the outside of the packaging.
5. Don’t Skip Wrapping Fragile Items
   Always wrap breakable items—such as glass, ceramics, or electronics—in bubble wrap or padded newsprint. This added layer of protection minimizes the risk of damage during transit.

Avoiding these common pitfalls can make all the difference in ensuring your office move is seamless and stress-free. A misstep during the relocation process could cost you time, resources, and peace of mind. With Abe Lincoln Movers, you can trust that your team, equipment, and workspace are in safe hands, allowing you to focus on your business.

Additional Tips for a Smooth Move

• Plan Ahead
  To avoid last-minute stress, start planning your office move at least a month in advance. Create a detailed moving timeline that outlines specific tasks for each department. For instance, assign your IT team to handle equipment disconnection and reassembly while HR manages employee coordination and communication.
• Notify Vendors and Clients
  Send an email or newsletter to notify vendors and clients at least two weeks before the move. Include your new address, updated contact details, and any expected downtime to ensure they stay informed and your business operations remain uninterrupted.
• Work with Professionals
  Partner with an experienced Colorado commercial moving company like Abe Lincoln Movers to ensure a smooth relocation. From managing tight schedules to handling valuable equipment, we specialize in stress-free commercial moves tailored to your business’s needs.

By following the do’s and don’ts of moving your office, planning ahead, communicating openly, and trusting Abe Lincoln Movers, you can ensure your office move is a positive experience for your entire team.

Why Choose Abe Lincoln Movers for Your Commercial Move?

Relocating your office doesn’t have to be stressful. At Abe Lincoln Movers, we’re dedicated to providing top-notch commercial moving services in Colorado. With decades of experience, we ensure your business is relocated efficiently, safely, and on schedule.

We handle every detail carefully, from tagging and inventory management to secure transport. Our business moving services team is fully insured, highly trained, and equipped with the tools to make your move seamless.

Get a Free Quote Today!

Looking for a trusted moving company in Colorado? Don’t let the stress of an office move disrupt your business. With Abe Lincoln Movers, you can trust us to handle every detail, from tagging to transport. Call us today at (303) 458-6683 or request a free quote online to get started!